Microsoft Project Test Answers
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Breaking a project into phases and then
further dividing into summary tasks and subtasks is called _________
scheduling.
baseline
top down
bottom up
best guess
How do you mark or indicate a task is a
subtask of another?
Bold the summary task
Indent the subtask
Highlight the subtask
Italicize the subtask
What is a milestone?
A resource
Another word for task
A major sub-project in which other tasks may be
nexted
Microsoft Project does not include milestones
How many nested levels of sort criteria are available
in the Sort dialog box?
3
1
2
The ______ tab on the ribbon allows you to
customize text, columns, colors, and other elements of each type of view.
Resource
View
Calendar
Format
Which of the following is NOT a valid duration
measurement for a task?
Seconds
Hours
Days
Minutes
What is a successor activity?
An activity that follows another activity and is
dependent on the predecessor activity and usually cannot start without the
predecessor activity being finished
An activity that requires a lot of physical work.
For example, a construction activity that takes a very high amount of manual
labor.
An activity that must happen in order for the
predecessory activity to be successful.
A "loose" activity in your project
schedule.
______ is any deviation from the baseline of a
project.
Lag
Variance
Slip
Lead
A _________ is a deliverable oriented
decomposition of a project into smaller components.
Work Breakdown Structure (WBS)
PERT chart
Summary task
baseline
Which of the following is NOT a standard field
contained within a project?
Start/Finish dates
Task
Quality
Resources
A project template has this file extension:
.mtt
.mst
.mot
.mpt
MS project is NOT interoperable with:
Outlook
Excel
Mantis bug tracker
Project Server
________ are scheduled events that indicate
the completion of a major deliverable.
Tasks
Baselines
Milestones
Summary tasks
By default, Duration is measured in:
Hours
Months
Days
Weeks
A resource can be created by:
All of these
Adding unique name as resource to a task
Adding name to resource form
Adding name to resource sheet
Only on the resource sheet of resource form
What is a run chart?
A line chart that shows trends over time, variation
over time, and declines/improvements over time.
A scatter chart that that shows distribution of
various defects during the implemetation phase.
A bar chart that shows the occurrence of defects in
process at a point in time.
A pie chart that shows the amount of time the
project has run over.
What is the default duration assigned to an automatically
scheduled task?
7 days
1 day
1 week
1 month
Which of the following is a valid task link
type?
Finish-to-Finish
Start-to-Finish
Start-to-Start
All of the above
Payback period is the time it takes to pay
back what a project costs. For a project that costs $5,000,000 and delivers
increased revenue of $500,000/month, how do you calcuate payback period?
$5,000,000 - $500,000 = $450,000 payback period
$500,000 * 12 months = $6,000,000 payback per year
$5,000,000 / 12 months = $416,666 per month in
payback
$5,000,000/$500,000 = 10 months
The _______ is the longest duration of linked
tasks in a project which must be completed on time for the project to complete
on time.
lag
critical path
lead time
schedule variance
What is the default unit of time by which Lag
Time is measured?
Weeks
Months
Hours
Days
______ is a delay between two tasks that are
linked by a dependency.
Delayed start time
Lag time
Slip
Lead time
How does Microsoft Project calculate work?
Material x Unit = Work
Duration x Materials = Work
Duration x Units = Work
Materials x Dependency = Work
FS dependency implies?
The work can happen in parallel and the tasks must
end at the same time.
Task 1 must finish before Task 2 can start
The work can overlap or proceed in parallel.
This is not possible
FF dependency implies?
The work can happen in parallel and the tasks must
end at the same time.
Task 1 must finish before Task 2 can start
Task 2 must finish before Task 1 can start
The work can overlap or proceed in parallel.
What does PMI stand for?
Project Method Instruction
Project Manager Identification
Project Method Identifier
Project Management Institute
The ______ view, automatically displayed above
other views, shows a concise overview of the entire schedule.
Resource Usage
Network Diagram
Timeline
Calendar
The __________ is the approved project
schedule and issued to determine the variation between the plan and actual.
baseline
milestone
plan
slack
_______ scheduling starts at the end of the
project and works backwards through the project tasks to the present.
Estimated
Best guess
Bottom up
Baseline
You are the project manager on the
installation of a new ERP system. Before the system can be installed on the
company's servers, the operating system must be upgraded. This is an example of
what type of precedence relationship?
Finish to Start
Start to Finish
Start to Start
Finish to Finish
Which of the following is NOT a valid import
type for tasks?
SAP ALV grid
Excel workbook
CSV
Tab-delimited text
Putting 9FF3 in the predecessor column of task
10 causes which of the following to happen?
Task 9 finish three days after task 10 finishes
Task 3 to complete nine days before Task 4
Task 8 to complete three days after Task 9
Task 10 complete three days after task 9 completes
If you click Fixed Work in the Task type list,
you cannot change the Effort driven setting for the task.
FALSE
True
Press the ____ key to display KeyTips over
each feature.
CTRL
Shift
ESC
ALT
How does Microsoft Project calculate the total
work time of a summary task?
Sum the work time of all subtasks.
Time between the earliest start date and the latest
finish date of its subtasks.
Total work time is not specified on summary tasks.
Total work time of the longest subtask.
What is the best way of doing resource loading
in a project having lot of dependencies?
Resource should multi task as it is internet age
Ensure resource is idle between 2 tasks for a
minimum time of 4 hours
Ensure a resource works on 2 dependent tasks
Ensure resource does 50% of 1 task and 50% of
second task before coming back to first task
Ensure 1 resource works on only one dependent task
and does not move till it is complete
How can you change the duration on a summary
task?
Double-click on the duration.
Open the Task Information and on the General tab,
update the duration.
Update it using the Task tab on the Ribbon.
You cannot change a summary task duration, you must
update the individual subtasks.
What is a Gantt chart?
A table showing tasks allocated by resource
A line graph plotting the amount of time each task
has allocated
A bar chart that illustrates the project schedule
A graph showing the amount of tasks each person has
Use the _____ feature to resolve resource
conflicts and over-allocations.
Resource Leveling
Task Inspector
Resource Variance
Resource Reallocation
How will a task appear on the Gantt chart when
it is a successor of another task?
It will be underlined
It will be bolded
It will be highlighted
It will appear indented
What does PERT stand for?
Program Evaluation Review Technique
Project Evaluation Review Templates
Project Event & Record Tools
Program Examples & Review Templates
The formula to calculate Cost Variance is:
CV = EV - AC
CV = TV/(AC*TV)
CV = AV/(AC*TV)
CV = AV + AC
The ________ new feature in Microsoft Project
2013 allows you to select any task and see the complete chain of predecessors
and successors linked to it.
Task Path Highlighting
Task Overview Chart
Resource Graph
PERT Chart
What does leveling refer to?
Applying duration evenly across resources
Applying work evenly across resources
Making all tasks the same duration
None of these
A _______ is a chart with a series of
horizontal lines showing the amount of work done in certain periods of time in
relation to the amount of work planned for those periods.
Gantt Chart
Network diagram
PERT chart
Resource utilization graph
_______ is the length of time by which a task
is ahead of schedule and will be completed early if continued.
Slip
Lag
Slack
Which of the following is NOT a constraint
type?
Must finish on
As late as possible
Must start on
As quickly as possible
What does WBS stand for?
Work Breakdown Structure
Work Breakdown Schedule
Why Buy Software
Work By Schedule
What character follows an estimated duration?
*
!
?
~
If you want to sort your resources by last
name so that Brenda Diaz is last on your list and Florian Voss is first on your
list, what sort order should you specify?
Descending
Z-A
A-Z
Ascending
A process that states how formal verfication
and acceptance of completed project deliverables will be obtained is documented
in the _________.
Procurement Management Plan
Commucations Management Plan
Scope Management Plan
Quality Management Plan
SS dependency implies?
Task 2 must finish before Task 1 can start
The work can overlap or proceed in parallel.
The work can happen in parallel and the tasks must
end at the same time.
Task 1 must finish before Task 2 can start
If you want to change the hierarchical
structure of a task or subtask as part of an outline structure for your
project, you need to change the task type or add a deadline date rather than
indent or outdent the task.
TRUE
False
The _______ is used as a template for other
calendars.
Resource calendar
Base calendar
Task calendar
Project calendar
What is the smallest denomination of time that
can be assigned when assigning duration to tasks?
Days
Minutes
Seconds
Hours
If current data consistently differs from
baseline data, this is an indication that ______.
you must rework your baseline.
your original plan is no longer accurate.
your actual data must be incorrect.
your original plan was never accurate.
When adding a resource to a task, to only use
them fifty percent, type this:
Bob*.50
Bob(.50)
Bob[50]
Bob[.50]
How much should CPI and SPI be in a project
ahead of schedule and costs?
CPI>1 ;SPI<1
CPI >1, SPI >1
CPI =1; SPI=1
CPI <1; SPI<1
CPI<1 : SPI>1
The Network Diagram, also known as the ______,
shows dependencies between tasks in a graphical manner.
PERT Chart
Resource Graph
Timeline
Gantt Chart
SF dependency implies?
Task 2 must finish before Task 1 can start
The work can happen in parallel and the tasks must
end at the same time.
Task 1 must finish before Task 2 can start
The work can overlap or proceed in parallel.
What is a Scope Manangement plan?
Plan that documents the scope of communications
between project participants, including outlining who is responsible for
various types of information.
Plan that defines the procurement requirements for
the project and how it will be managed from developing procurement
documentation through contract closure.
Plan that determines quality policies and
procedures relevant to the project for both project deliverables and project
processes, defines who is responsible for what, and documents compliance.
Plan that documents how the project purview will be
defined documented verified managed and controlled by the Project Management
team.
What is CPI=?
None of these
EV/AC
Actual Schedule/EV
Actual Cost/Earned Value
Earned Value /Actual Schedule
Which of the following is the best way to
resolve an issue in which a resource is overallocated?
It cannot be resolved.
Adding another resource to the task
Changing the resource's availability from 50% to
100%
Removing that resource from another task
Which of the following is NOT a valid task
constraint?
FNLT - Finish no later than
FBTD - Finish by this date
ASAP - As soon as possible
MSO - Must start on
ALAP - As late as possible
The default task type in Microsoft Project is
____.
fixed units
fixed start
fixed work
fixed duration
The critical path method calculates
theoretical early start and late start and finish dates. Critical path have
either
Zero or Negative Total Float
Zero or Negative Total Float
Positive or Negative Total Float
Positive Total Float
True or False? Displaying or removing a group
has an effect on the project data.
True
False
In manual scheduling, changes to which of the
following updates task dates?
None of the above
Task dependencies
Project calendars
Constraints
Microsoft Project allows up to ___ baselines
per project.
1
2
100
11
You have to deliver a new costume sales
website by September 30 in time for the Halloween season that begins in
mid-October. This is an example of?
Deadline
Project Scheduling
Critical Success Factor
Project Constraints
True or False? When assigning time for
projects, you should also account for non-working time.
True
False
If a task is ______, as resources are added or
removed on the assignment, the work remains constant and is redistributed among
the resources.
behind schedule
ahead of schedule
effort-driven
work-driven
What does CPI of 1.1 mean ?
Project cost overrun by 1.1%
Project completed ahead of schedule by 10%
Project schedule overrun by 1.1%
Project is completed ahead of costs by 10%
Project completed behind costs by 10%
When assigning a time duration to a task, what
is the abbreviation for "months"?
m
mos
mths
mo
There are four tasks in your project, and the
duration of your current plan is 22 days. There are FS dependencies between all
four tasks. Task A is four days; Task B is six days; Task C is eight days; and
Task D is four days. Which of the following changes will create a Project plan
with the shortest overall duration?
Create a SF dependency between Task B and Task C.
Create a SF dependency between Task A and Task B.
Create a FF dependency between Task A and Task D
Create a SF dependency between Task C and Task D.
Use the ______ to see how changes to one task
affect the rest of the project and to track schedule changes.
Task Inspector
Gantt Chart
Resource Leveling
Task Path Highlighting
One of these is NOT a type of resource?
Material
Work
Cost
Schedule
The ________ tab can be used to set working
times, add a holiday to the calendar, and set a baseline.
Project
Calendar
Resource
View
After "Pour the Foundation" and
"Build the Frame" are both finished, "Mount the Drywall"
should start immediately. To put these task relationships in your plan, which
dependency types should you create?
"Pour the Foundation" Start-to-Start with
"Build the Frame," and "Mount the Drywall" Finish-to-Start
with "Pour the Foundation."
"Pour the Foundation" Finish-to-Start
with "Build the Frame," and "Build the Frame"
Finish-to-Start with "Mount the Drywall"
"Pour the Foundation" Finish-to-Finish
with "Build the Frame," and "Mount the Drywall"
Finish-to-Start with "Pour the Foundation."
Which of the following is NOT true of deadline
dates?
Deadline dates can affect the total slack on tasks.
Deadline dates can be set on summary tasks and
individual tasks.
Deadline dates affect task scheduling.
Deadline dates indicate a target date you don't
want to miss.
Which of the following is NOT a
risk-diagramming technique?
Cause and Effect Diagrams
Control Diagram
Influence Diagrams
System Flowcharts
______ is an overlap between two tasks that
are linked by a dependency.
Lag time
Slip
Delayed start time
Lead time
To have Task 10 start three days after Task 9
completes, in the predecessor column, type:
All of these
9+3d
9FS3
T9+3
On the Task tab, the _____ group provides
buttons to mark the percent complete, link tasks to one another, and inactivate
a task.
Data
Properties
Task
Schedule
You are the project manager on the rehab of an
apartment building. Before you can get the Certificate of Occupancy, which is
necessary to complete the project, the wiring must be installed. What type of
precedence relationship is this?
Finish to Start
Finish to Finish
Start to Start
Start to Finish
In a fixed units task, if you revise Duration,
what happens?
Work is recalculated.
Units are recalculated.
Timelne is recalculated.
Dependencies are reassigned
If you're not certain how Task "Chop the
Wood" relates to the work of "Move the Chairs", which dependency
type should you create?
FS
SS
SF
______ resources affect task scheduling.
Work and Cost
Work
Material
Work and material
True or False? Custom fields created for a
task can be seen on the resource sheet view.
True
False
When two tasks have an FS dependency, but the
work can overlap or be done in parallel, how can you reduce the overall
duration of the project?
Chance their dependency to SS
Change their dependency to SF
Change their dependency to FF
Move the deadline forward so that participants work
faster.
True or False? Custom fields created for a
resource can be seen on the task sheet view.
False
True
To see individual resource details by task,
which view should you look at?
Task sheet
Resource sheet
Task usage
Resource usage
What is the process of putting tasks in order
of the date they must be completed by?
Sequencing
Timing
Dating
Nesting
Which of the following is NOT a valid view?
Resource Chart
Resource Usage
Task Usage
Network diagram
Task Sheet
A calendar can be associated with a:
Resource and Project
Project
Resource
All of these
Task
To see all tasks for a person, which view
should you look at?
Resource sheet
Task usage
Resource usage
Task sheet
What is the most accurate way of forecasing
EAC and ETC?
Earned Value
ETC based on based on Atypical Variances
ETC based on New Estimates
ETC based on Typical Variances
The __________ dialog box allows you select up
to three fields for three levels of sorts within sorts.
group
sort
project information
By default, Work is measured in:
Weeks
Days
Months
Hours
What is a variance thresshold for cost or
other acceptable variances called?
Control Thresshold
Acceptable Thresshold
Variance Limit
Cost Limit
What is another name for a summary task?
Upper task
Hammock task
Overview task
High-level task
True or False? There is an export to Excel
feature for the Task Sheet.
False
True
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